Major Features to Look for in an Applicant Tracking System

An Applicant Tracking System (ATS) is used by over 98 percent of Fortune 500 companies in their recruitment process. That is how widely used and accepted the technology is. They’ve been around for a few years now. However, applicant tracking systems have traditionally been more employer-focused, resulting in negative candidate experiences. Fortunately, times have changed, and most of today’s next-generation ATS solutions ‌provide enhanced experiences for both employers and candidates. Many of them have well-designed interfaces and automation capabilities that benefit all stakeholders in the talent acquisition process. Kanban boards, candidate tracking, job management, automation, resume parsing, unlimited groups, workflow management, career portal, visual workflows, activity tracking, and real-time notifications are all features that help to improve the job recruitment process. When a company wants to fill job positions quickly and efficiently, it needs a reliable applicant tracking system. The eight features listed below are among the most important to look for in an applicant tracking system in order to better manage the hiring process.

1) Kanban Boards

Kanban boards. One of the most user-friendly features of the applicant tracking system is Kanban Boards. In Kanban’s view, it allows the recruiter to see the recruitment process. Columns are common on a Kanban board. These columns are labeled applied, shortlisted, applicant assessment, interview, on-hold, offer, and hired in ATS software. Candidates can be added to these columns based on their recruitment stages, such as applied, shortlisted, hired, and so on. Instead of repeatedly editing the candidate cards, you can simply drag and drop them from one column to the next. Overall, we can use Kanban boards to efficiently navigate various stages of the recruitment process and fill job positions.

2) Applicant Tracking

The applicant tracking feature allows you to keep track of where each candidate is in the hiring process. With the real-time applicant tracking system, you can track candidates throughout the recruitment process. The system will allow you to keep track of the applicants’ multi-level screening stages. After clicking on the candidate’s name, you can view the candidate’s details in the ATS software. Skills, educational qualifications, years of experience, previous employers, salary expectations, resume, and we can use other attachments to quickly shortlist candidates. Candidate tracking simplifies and streamlines the hiring process for hiring managers. It also assists in the scheduling of interviews, stores specific standout details about the candidate that you noticed, and manages everything in one place.

3) Job Management

Recruiters can manage job positions in one place thanks to the job management feature. You can enjoy a smooth recruitment process by creating and posting jobs, adding candidates, and filling them up quickly with this feature. You can use analytics to track your applications once you’ve posted your job openings and distributed them across multiple job boards. It will assist you in fine-tuning your job distribution strategy and maximizing efficiency. You can also add candidates by filling out critical details such as name, email address, phone number, and total experience on the job boards, besides creating job postings.

4) Automation

To configure actions at every stage of the recruitment process, automation is required. With automation, you can deal with any scenario that arises during the hiring process. The feature enables you to create automated workflows based on triggers such as the addition of a new candidate, the completion of a new job, or the change of stage. As a result, it will notify you whenever an event or trigger occurs. The automated flow layout the steps of the entire hiring procedure. The resumes in the database are managed based on the required filters, thanks to the automation in place. It saves time for recruiters and helps them channel an efficient recruiting flow by reducing the grunt work they have to do.

5) Resume Parsing

After receiving the candidates’ applications and resumes, you must evaluate the best ones in order to create a shortlist. That’s when the robust resume parsing feature of ATS software comes in handy! However, what if there are a lot of applications to process? Resume parsing is a useful feature that aids in the screening of candidate resumes. You can use this feature to analyze, extract, and store candidate resume data. You can quickly parse many resumes and filter out highly qualified candidates using resume parsing. Resume parser mapping allows you to standardize and align the parsed resume in the format of your choice. Allow the resume parser to import fields and structure the resumes instead of manually segregating them.

6) Unlimited Groups

Create and add candidates to groups based on job titles and departments. You can manage the entire recruitment process efficiently by creating an unlimited number of groups. Create category-based groups by giving them a title, a name, a description, and members. The feature allows for the addition or import of candidates from various sources for easier and faster assessment. This feature is extremely useful for managing multiple job openings at the same time and keeping track of everything. It is also helpful for recruiters to learn more about current employees by identifying any gaps in their skill set.

Applicant tracking system (ATS)

Applicant Tracking Systems have made it easier for companies and businesses to recruit in recent years. Recruiters and HR professionals no longer have to sit and read through a stack of resumes to decide who to call for an interview. The ATS (Applicant Tracking System) processes resumes automatically. The software eliminates the few most likely candidates, allowing the recruiter to manually assess them before interviewing.

An applicant tracking system (ATS) is software that automates the recruiting and hiring process for a company. Its purpose is to collect and sort thousands of resumes, but it is not limited to that. Large organizations that hire for multiple jobs at once and receive hundreds of resumes will find the system extremely useful.

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